Docsroom

Docsroom is a public document register that enables the IPG compliant publication of documents on Europa websites of the EC by reusing the corporate E-domec compliant document management repositories (Hermes and External Repository) and their associated web-services (HRS, ERS).

DocsRoom is available on Europa: [1]


 * contact
 * FMB grow docsroom admin

More details
http://intragate.ec.europa.eu/govisp/cab/general/external.cab?projectId=45528&destination=projectDetails (in Govis)

http://www.cc.cec/wikis/display/entrITwiki/DocsRoom+-+central+document+register+for+Europa+publication+in+the+European+Commission

Main features

 * Internal stakeholders can publish documents on Europa in less than 1 minute (either new or existing documents that were created via ARES);
 * The system allows capturing of relevant metadata and generates stable URL/URI for all the published documents;
 * Provides a service integration and dissemination layer for Europa websites/platforms (e.g. Drupal, SharePoint, Documentum, IDOL, etc) or other corporate systems (e.g. Newsroom);
 * External stakeholders can search and download these documents from Europa websites/applications.

History

 * 2014
 * DG ENTR finalised the Phase 1 of the project (the pilot) and will use the system to rationalise the publication of documents on Europa. A case study will be delivered and multiple DGs are ready to test (DG JUST, DG Connect, DG SANCO). The ISPMB endorsed for 2014 a Federated Governance Model in which the DGs using DocsRoom will be part of the Project Board while lead DGs are involved ((DG COMM, SecGen, DG DIGIT).

DG COMM endorsed DocsRoom as a tool that can be used by DGs to publish documentation on Europa in a centralized and compliant manner and will stop the development of tools with could overlap with DocsRoom functionalities.


 * 2013
 * ENTR is building and piloting the project with the help of other DGs (DG COMM, SecGen, DG DIGIT in order to prove the feasibility of such a corporate tool.
 * The results of this exercise (1 year pilot) will be disseminated end of 2013, and the next steps for establishing a corporate system will be taken.


 * 2012
 * the ISPMB decided to "give the green light for the project and mandate DG ENTR to define a general architecture/corporate solution to be reused by other DGs"!